Asset Management Module

Articles

About the Asset Management Module
Information Asset Management is a convenient way to store and manage asset items. With minimal setup and configuration, this valuable tool gives you the power to track and maintain asset items quickly and easily. Asset Management may be used to...
Adding New Software
Information If you purchase new software, you have two options for adding it. Steps Method A: 1 Add a record to the Software Titles table. 2 Add a record to the Software Purchases table. 3 ...
Adding an Asset
Steps To add a new asset item: 1 Choose the Add Asset option from the Assets menu. 2 Enter the information you wish to maintain. 3 Click Save to save the record. Applies To: Issuetrak...
About Asset Items
Information Asset item records are created by either entering information manually or by applying audit records returned by the automated discovery process (TrakPC). When creating records manually, simply enter the information desired in the ap...
Asset Availability
More Information Individual assets may be marked as available for check out. If selected, additional fields to collect availability information (user name, due date, etc) will appear on the asset screen. In addition, Availability informati...
Asset Management - Attachments
More Information While viewing or editing an asset item, you may want to attach certain files to that asset item record. To do this, choose the Attachments menu option from the Assets menu. Browse to the file that is to be attached, then click ...
Asset Management - Clone
More Information To duplicate an existing asset item, click the Clone Asset option from the Assets menu. Click the search icon to locate the item you’d like to clone and click the “Clone this Item” button. The Add Item screen ...
Assets and Issues
Information When submitting an issue, it is possible to associate an asset item with an issue, and also to search for issues associated with an asset item. More Information Associate Users with Asset Items When adding an asset...
Asset Reports
More Information Several pre-defined reports are available for reporting asset information. Select the Reports option from the Assets menu and the Select Report screen appears listing all available reports. Choose the report desired. You m...
Asset Tables
Information Lookup Tables are provided to allow you to establish pre-defined lists of common values for certain fields in order to standardize your data. To add values to Lookup Tables, navigate to Asset Management > Asset Tables. The t...
Creating a Separate Website for ScanPC Audits
Information TrakPC and ScanPC use an HTTP POST to transmit audit information to Issuetrak. This requires an HTTP binding to be present for the site that is being used to receive the audit records. A workaround must be used to POST this informat...
Deleting an Asset
Steps 1 Start by viewing the item you would like to delete. 2 Then just click the Delete Asset option on the Assets menu. 3 You’ll be asked to confirm the delete, and if confirmed, the record will b...
Editing an Asset
Steps To edit an asset item: 1 Select the item via one of the following: 1 directly from an issue by clicking on the asset name; 2 through the Search Assets menu option; 3 by going to...
Linking Assets
Information It is possible to link asset items together. For example, suppose you want to track monitors and printers as well as PCs. You might want to tie a monitor and a printer to a particular PC. To do this, use the Parent Item field. ...
Maintaining Drive Information
Steps To add or edit drive information for a particular asset item: 1 Navigate to the Edit Asset screen for the item. 2 In the Drives section of the page, there is an Add Drive link to the right. Simply click this l...
Maintaining Software Information
Steps To add or edit software information for a particular asset item: 1 Navigate to the Edit Asset screen for the item. 2 Beneath the section labeled Software, you will see an Add Software link to the right. Simply...
Reporting with TrakPC
More Information TrakPC is the auditing program that runs on PCs and sends back hardware and software information to the Asset Management server. For the software, it reads the registry and retrieves the software titles that are displayed in Co...
About ScanPC
Information Your users can import their own PC information into Issuetrak if “Use ScanPC – On Demand Audits” was selected when activating the Asset Management Module in the System Settings. If it has, a new menu option called ...
ScanPC Bypass URL
Information Issuetrak 10.3.12 introduced the ability to designate a ScanPC Bypass URL for Issuetrak sites that use Asset Management with ScanPC/TrakPC and meet any of the below criteria: The site uses a URL rewrite to proactively cha...
Searching Assets
More Information The Search Assets menu option provides a wide variety of ways to locate specific asset items from very broad to very narrow searches. When this option is selected, you will be presented with a query screen offering many asset i...
Software Licensing Reports
Information The Software Licensing Summary is provided for easy comparison of the number of licenses purchased to the actual number of instances of the product found by the automated audit. This report is located in the list displayed by choosi...
Software Management
Information There are two approaches to setting up the software tables. The long way is to first enter the software titles by hand. As TrakPC returns the registry descriptions, associate those to software titles one by one. A shorter way i...
Software Purchases
Information Software purchases may be recorded by navigating to Asset Management > Software Purchases > Add. This allows you to add a record corresponding to each software product purchase. Reviewing expenditures and licensing information...
Software Titles
Information Found under the Asset Tables menu option, the Software Titles table is the main reference table listing each Software Title along with Software Company and support information. This information is stored for reference and ease of da...
TrakPC Audit
Information Our TrakPC program gives you the ability to read and record configuration and software information from your PCs either remotely or locally. TrakPC can return the audit information directly to Issuetrak, or it can write the informat...
Viewing Audits
Information While viewing a particular asset item record, you can click the “View Audits” link located in the top right corner of the screen. This screen displays: Audit Date, Computer name, Operating System, Memory, and, Processor ...