Asset Tables are provided to allow you to establish pre-defined lists of common values for certain fields in order to standardize your data.
To add values to Asset Tables, navigate to Settings > Asset Management > Asset Tables. The tables will then be in the submenu. Choose the table that you would like to work with, select "List" from the right quick menu under that table, and you will be presented with the list of current values with the “edit” or “delete” option, and an "Add" right quick menu option. The mechanics of maintaining these tables are the same for all Asset Tables.
Asset Status can be used to describe whether the asset item is currently in use, available, reserved, undergoing maintenance, etc.
Asset Types are used to classify asset items by identifying specific types such as “Router”, “Printer”, “PC”, etc.
When creating Asset Types, you’ll have the option of whether you want PC fields to be included within each type. “PC” and “Laptop”, for example, will need PC related fields included. Other asset types such as “Printer”, “Cell Phone”, etc, will not need PC related fields and can be excluded from the definition.
Asset Locations allow you to be very specific about where a particular asset item is located. This location value may be used in conjunction with Issuetrak Locations if desired.
User Defined Lists
The location table includes five optional text fields that allow you to retain more specific location information if desired, such as Room or Floor. Once a label has been defined for an optional field, the field will appear on the add / edit screens for each entry. You may use as few or as many of these fields as you wish. If no label value exists for an optional field, the field will not appear.
The Manufacturers table is a list of hardware manufacturers furnished for standardization and ease of data entry. An Asset Management Report is available called, “Asset Counts By Manufacturer”.
Enter your most common Operating Systems values in this table. This table provides a list of values for data entry only; automated audits will not read or add to this information.
Examples of software companies would be “Microsoft”, “Adobe”, “Borland”, etc. When adding a software title to the system, you can specify the software company. While not required, you do have the ability to manually add items to the Software Companies table.
Add Vendor names to this table along with company and contact information for reference and ease of data entry. An Asset Management Report is available called, “Asset Counts By Vendor”.